{"id":4745,"date":"2025-08-12T03:48:07","date_gmt":"2025-08-12T03:48:07","guid":{"rendered":"https:\/\/ndl.gov.np\/?page_id=4745"},"modified":"2026-04-07T06:01:48","modified_gmt":"2026-04-07T06:01:48","slug":"user-manual","status":"publish","type":"page","link":"https:\/\/ndl.gov.np\/?page_id=4745","title":{"rendered":"User Manual"},"content":{"rendered":"\t\t
\n\t\t\t\t
\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t

User Manual<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
\n\t\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t
\n\t\t\t\t\t\t\t\t\t

Introduction<\/h3>

Koha<\/strong> <\/a>is a widely used open-source Integrated Library System (ILS) that helps libraries automate their daily operations such as cataloguing, circulation, acquisitions, and patron management. This user manual provides a basic guide for library staff and users to effectively operate Koha.<\/p>

1. Getting Started with Koha<\/h3>

To begin using Koha:<\/p>

  • Open a web browser and enter your library\u2019s Koha URL<\/li>
  • Log in using your username<\/strong> and password<\/strong><\/li>
  • You will be directed to the Koha Staff Interface Dashboard<\/strong><\/li><\/ul>

    2. Main Modules of Koha<\/h3>

    Koha is divided into several modules:<\/p>

    a. Circulation<\/h4>
    • Issue and return books<\/li>
    • Renew items<\/li>
    • Manage fines and overdue items<\/li><\/ul>

      b. Cataloging<\/h4>
      • Add new bibliographic records<\/li>
      • Edit or delete records<\/li>
      • Import MARC records<\/li><\/ul>

        c. OPAC (Online Public Access Catalog)<\/h4>
        • Search for books and resources<\/li>
        • View availability status<\/li>
        • Place holds\/reservations<\/li><\/ul>

          d. Patrons<\/h4>
          • Register new library members<\/li>
          • Edit patron details<\/li>
          • Manage borrower categories<\/li><\/ul>

            e. Acquisitions<\/h4>
            • Order new books<\/li>
            • Manage vendors and budgets<\/li>
            • Track invoices and payments<\/li><\/ul>

              f. Reports<\/h4>
              • Generate statistical and custom reports<\/li>
              • Monitor library usage<\/li><\/ul>

                3. Basic Operations in Koha<\/h3>

                Login and Logout<\/h4>
                • Enter credentials to log in<\/li>
                • Always log out after use for security<\/li><\/ul>

                  Searching for Books<\/h4>
                  • Use keywords like title, author, or subject<\/li>
                  • Apply filters for better results<\/li><\/ul>

                    Issuing Books<\/h4>
                    • Go to Circulation Module<\/strong><\/li>
                    • Enter patron ID<\/li>
                    • Scan or enter book barcode<\/li>
                    • Confirm issue<\/li><\/ul>

                      Returning Books<\/h4>
                      • Select return option<\/li>
                      • Scan the book barcode<\/li>
                      • System updates status automatically<\/li><\/ul>

                        4. Cataloging Process<\/h3>
                        • Navigate to Cataloging Module<\/strong><\/li>
                        • Click \u201cNew Record\u201d<\/li>
                        • Fill in bibliographic details (title, author, ISBN, etc.)<\/li>
                        • Save the record<\/li>
                        • Add item details (barcode, location, status)<\/li><\/ul>

                          5. Managing Patrons<\/h3>
                          • Go to Patrons Module<\/strong><\/li>
                          • Click \u201cNew Patron\u201d<\/li>
                          • Enter user details (name, contact, ID)<\/li>
                          • Assign category and privileges<\/li>
                          • Save the record<\/li><\/ul>

                            6. Tips for Effective Use<\/h3>
                            • Regularly update records<\/li>
                            • Backup data frequently<\/li>
                            • Use standardized metadata formats (MARC21)<\/li>
                            • Train staff for smooth operation<\/li>
                            • Monitor system reports for improvements<\/li><\/ul>

                              7. Common Issues and Solutions<\/h3>
                              Issue<\/th>Solution<\/th><\/tr><\/thead>
                              Login error<\/td>Check username\/password<\/td><\/tr>
                              Book not found<\/td>Verify catalog entry<\/td><\/tr>
                              Barcode error<\/td>Recheck item barcode<\/td><\/tr>
                              Slow system<\/td>Check internet\/server<\/td><\/tr><\/tbody><\/table><\/div><\/div>

                              Conclusion<\/h3>

                              Koha is a powerful and flexible library management system that simplifies library operations. With proper understanding and regular practice, users can efficiently manage library resources and provide better services to patrons.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

                              User Manual Introduction Koha is a widely used open-source Integrated Library System (ILS) that helps libraries automate their daily operations such as cataloguing, circulation, acquisitions, and patron management. This user manual provides a basic guide for library staff and users to effectively operate Koha. 1. Getting Started with Koha To begin using Koha: Open a […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"site-sidebar-layout":"no-sidebar","site-content-layout":"page-builder","ast-site-content-layout":"full-width-container","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"disabled","ast-breadcrumbs-content":"","ast-featured-img":"disabled","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"class_list":["post-4745","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/ndl.gov.np\/index.php?rest_route=\/wp\/v2\/pages\/4745","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/ndl.gov.np\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/ndl.gov.np\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/ndl.gov.np\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ndl.gov.np\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=4745"}],"version-history":[{"count":22,"href":"https:\/\/ndl.gov.np\/index.php?rest_route=\/wp\/v2\/pages\/4745\/revisions"}],"predecessor-version":[{"id":6831,"href":"https:\/\/ndl.gov.np\/index.php?rest_route=\/wp\/v2\/pages\/4745\/revisions\/6831"}],"wp:attachment":[{"href":"https:\/\/ndl.gov.np\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=4745"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}